SAP S/4HANA use cases

The in built use cases are mentioned in the below table

Usecase Event Processor Description Details

1. Send Engineering Item

Engineering Item Created

SendEngineeringMaterial

Sends the details of Engineering item to SAP S/4HANA.

Generates the payload for SAP S/4HANA, using the received object id of the newly created Engineering item. For details on payload see Send Engineering Item

2. Send BOM

Engineering Item Released

SendBOM

Sends the details of Engineering item along with the associated BOM to SAP S/4HANA.

Generates the payload for SAP S/4HANA, using the received object id of the Engineering item. For details on payload see Send BOM

3. Revise Engineering Item

Engineering Item Revised

ReviseEngineeringItem

Sends the details of revised Engineering item including the Change Action number to SAP S/4HANA.

Generates the payload for SAP S/4HANA, using the object id of the revised Engineering item. For details on payload see Revise Engineering Item

4. Send CA

Change Action Created

SendCA

Sends the details of Change Action to SAP S/4HANA.

Payload is generated for SAP S/4HANA using the received Change Action id. For details on payload see Send CA

5. Send CA with BOM

Change Action Complete

SendCAWithBOM

Sends the details of Change Action along with the associated BOM to SAP S/4HANA.

Generates the payload for SAP S/4HANA, using the received object id of the released Change Action. For details on payload see Send CA with BOM

6. Send Document

Engineering Item Released

SendDocument

Sends the specification document(s) attached with the Engineering item to SAP S/4HANA. It allows sending document as file or as a link to open in 3DDashboard widget. Also it allows converting Microsoft documents to PDF format before transmitting them as files to SAP S/4HANA.

See Document details

7. Sync Attributes

Engineering Item Released

SyncEngineeringMaterialAttributes

Sync the attributes (Net Weight, Weight Unit) of Engineering item at SAP S/4HANA.

See Sync Attributes

8. Send Description

Engineering Item Released

SendProductDescription

Syncs production description of Engineering item at SAP S/4HANA.

See Send Description

9. Send Basic Text

Engineering Item Released

SendBasicText

Syncs basic text of Engineering item at SAP S/4HANA.

See Send Basic Text

10. Send Manufacturing Item

Manufacturing Item Created

SendManufacturingMaterial

Sends the details of Manufacturing item to SAP S/4HANA.

Generates the payload for SAP S/4HANA, using the received object id of the newly created Manufacturing item. For details on payload see Send Manufacturing Item

11. Send MBOM

Manufacturing Item Released

SendMBOM

Sends the details of Manufacturing item along with the associated BOM to SAP S/4HANA.

Generates the payload for SAP S/4HANA, using the received object id of the Manufacturing item. For details on payload see Send MBOM

12. Send CA with Applicability Date

Change Action Complete

SendCAWithApplicability

Sends the details of Change Action along with applicability date and the associated BOM to SAP S/4HANA.

Generates two payload for SAP S/4HANA,
1.Using the received object id of the released Change Action. For details on payload see Send CA with Applicabilty Date.
2. New BOM structure with Change number. For details on payload see Send CA with BOM

13. Send CA with Applicability Date and modification in Existing BOM (Add New items in BOM)

Change Action Complete

SendCAWithApplicability

Sends the details of Change Action along with applicability date and the change in Existing BOM to SAP S/4HANA.

Generates three payload for SAP S/4HANA,
1.Using the received object id of the released Change Action. For details on payload see Send CA with Applicabilty Date.
2. Update BOM head with new change Number. For details on payload see Update BOM Head with New Change Number.
3. Adding Item in BOM structure with Change number. For details on payload see Add/Replace Items in BOM with Change Number

14. Send CA with Applicability Date and modification in Existing BOM (Replace item with another)

Change Action Complete

SendCAWithApplicability

Sends the details of Change Action along with applicability date and the change in Existing BOM to SAP S/4HANA.

Generates two payload for SAP S/4HANA,
1.Using the received object id of the released Change Action. For details on payload see Send CA with Applicabilty Date.
2. Replace Existing item in structure with Change number. For details on payload see Add/Replace Items in BOM with Change Number

15. Send CA with Applicability Date and modification in Existing BOM (Delete item)

Change Action Complete

SendCAWithApplicability

Sends the details of Change Action along with applicability date and the change in Existing BOM to SAP S/4HANA.

Generates two payload for SAP S/4HANA,
1.Using the received object id of the released Change Action. For details on payload see Send CA with Applicabilty Date.
2. Delete Items from existing BOM structure with Change number.

16. Send BOP Resource

Resource is Frozen

SendResourceItem

Sends the details of Resource to SAPS/4HANA when it is promoted to Frozen state.

Generates the payload for SAP S/4HANA, using the object id of the Resource item. For details on payload see Send Resource Item

17. Send Bill Of Process (BOP)

WorkPlan is Frozen

SendBillOfProcess

Sends the Bill of Process (BOP) to SAP S/4HANA when the WorkPlan is promoted to the "Frozen" state.

This use case involves generating and sending two payloads to SAP S/4HANA:

  1. BOP Payload:

    • Using the Object ID of the WorkPlan, a Bill of Process (BOP) payload is constructed.

    • While generating this payload, the system queries SAP to fetch the Work Center ID based on the Resource ID (originally sent by "Send BOP Resource" usecase and created in SAP).

    • Once this BOP payload is sent, SAP responds with a BillOfOperationsGroup ID.

    • For details on payload see Send BOP

  2. Product Version Payload:

    • Using the BillOfOperationsGroup ID returned from SAP, a second payload is generated.

    • This payload contains Product Version details linked to the Bill of Process and is sent as a follow-up to SAP.

    • For details on payload see Send BOP Product version

18. Send Functional Location Structure (FLOC)

Logical Item is Frozen

SendFlocStructure

Sends the Functional Location (FLOC) structure to SAP S/4HANA when a top-level Logical Item in a structure is promoted to the "FROZEN" state

This use case involves generating and sending multiple payloads depending on the number of child Logical Items and materials assigned to each Logical Item:

  1. FLOC Payload: A Logical Item is considered a Logical Structure for FLOC creation when:

    • It has one or more child Logical Items, and

    • It does not have a parent Logical Item.

    Such a Logical Structure is pushed to SAP S/4HANA as a Functional Location hierarchy. For details on payload see Send FLOC

  2. Assign FLOC Materials: After the Functional Location structure is successfully created in SAP S/4HANA, additional payloads are generated to assign materials.

    • Each payload assigns an existing material to the corresponding child Logical Item’s Functional Location

    • Payload generation depends on the materials connected to the child Logical Items

    For details on payload see Send Assigned Material to FLOC

19. Send Filtered BOM

Send from WidgetBox

SendFilteredBOM

Sends 100% BomStructure to S4hana.

To run this use case, two widgets are required, which need to be configured by the WidgetBOX admin team. These widgets are used to list all connected filters and product configurations for a physical product.This use case also requires a naming standard on the S/4HANA side in the format 123456-Abcd (BOMItemName�Filter/PCName):

  1. Using Predefined Filters Widget: -Drag and drop the root object(physical product) into this widget.

    • It will list all predefined filter objects connected to the root.

    • Select any one filter and send it. This will create a job in TIF Cloud.

    • It will send 100% BOM lines with a customized name (e.g., BOMName-FilterName) to S/4HANA.

  2. Using Product Configuration Widget:

    • Drag and drop the root object(physical product) into this widget.

    • It will list all Product Configurations connected to the root.

    • Select any one ProductConfiguration and send it. This will create a job in TIF Cloud.

    • It will send 100% BOM lines with a customized name (e.g., BOMName-PCName) to S/4HANA.
Identifier resolution in payloads is controlled by Data Settings → Material Name Source / 3DX Name Source when those settings are configured.
If 3DX is selected, the source can be NAME, TITLE, DESCRIPTION, EIN, or SERIAL6.
If SAPS4HANA is selected, create payloads send an empty identifier, read the generated value from the SAP response, and write it back to the configured 3DEXPERIENCE target field (EIN, TITLE, or DESCRIPTION). Update-time payloads resolve the identifier from the configured 3DX Update Target field.
This applies to Engineering/Manufacturing item-based payloads, BOM/MBOM and Change payloads, BOP material assignment/product version material, and FLOC assigned material payload.
Materials are sent on create when Material Name Source = SAPS4HANA, or when Material Name Source = 3DX and 3DX Name Source is NAME or SERIAL6. If 3DX Name Source is EIN, TITLE, or DESCRIPTION, the create-event job is skipped and the material is sent on the configured release/status-change event, for example through the Frozen-Eng-Material-Send-Eng-Material and Frozen-Mfg-Material-Send-Mfg-Material mappings.
The create flow must complete successfully before update-time flows rely on the written-back value.
1. Use case Send CA with BOM is enabled by default. To use the use case Send BOM , Send CA with BOM has to be disabled and Send BOM has to be enabled.
2. To enable Use case Send CA with Applicability Date , Send CA has to be disabled . And in Datasetting Send CA with Applicability Date checkbox should be enable.

Below list of processors are available out of the box which sends information to SAP S/4HANA. They can be mapped to the required events.

Processor Description

1. AssociateCAUsingItemId

Generates the payload for SAP S/4HANA, using the Engineering item id. This payload is for associating the Change Action with the Engineering item. For details on payload see Associate CA

2. AssociateCAUsingCAId

Generates the payload for SAP S/4HANA, using the Change Action id. This payload is for associating the Change Action with the Engineering item. For details on payload see Associate CA